POS Decision Log

Decision Log

Decisions

ID	Decision	Rationale	Status	Evidence quality
D-001	Source data are explicitly read only	Maintain source data integrety and facilitate tracability and operation governance	Accepted	Observed
D-002	Audit artifacts are created at each process steps	Each process steps needs to be auditablae and allow tracing of user's decisions during operation	Accepted	Observed
D-003	Final output folder contains both audit files and lunchtab import file	Streamline user audit and finalization sequence	Accepted	Observed
D-004	Program will be developed on Python packaged for Windows 11 OS	Lunchtab and Odin Cloud does not currently have OPEN API capability or shared common ID for account reconciliation, a light-weight local program is preferred over a web based app	Accepted	Observed

Assumptions

ID	Assumption	Validation need	Evidence quality
A-001	The intended audience includes operations staff and stakeholders reviewing the automation value.	Confirm with project owner.	Inferred
A-002	Future-state recommendations should be operational and governance-oriented rather than a large new software build.	Confirm appetite for further development.	Inferred
A-003	The Lunchtab import itself occurs outside this application.	Validate production procedure.	Observed
A-004	Generated result artifacts are considered sensitive because they can include names, identifiers, family codes, emails, and balances.	Confirm applicable policy.	Observed

Open Questions

1. Who approves high-risk manual reconciliation deltas before InitialBalances use?
2. Who owns matching profile changes and crosswalk maintenance?
3. Where should generated artifacts be stored, and how long should they be retained?
4. What is the expected post-import verification step in Lunchtab?
5. Should production runs be logged centrally for match rates, exception trends, and labor savings?
6. What privacy or compliance policy should be explicitly referenced in user guidance?